Mayan certified hardware

Greetings @roberto.rosario:

First off, thank you very much for this amazing project and for meeting with our team. I discussed the proposal for the services and decided to accept the terms. We are ready to move forward ASAP.

During the presentation, I remember you mentioned that besides cloud VPS, Mayan has its own physical server equipment. Is this equipment available for purchase? I would much rather purchase the equipment that you use and have thoroughly tested than venture from scratch with every possible brand and configuration combination.

I see a great market opportunity for Mayan-certified hardware. Let me know your thoughts.




Please no more money ideas Mayan needs to be open source only again.

We’ve tried that multiple times, either reselling enterprise hardware and by reselling our custom built appliances.

Reselling used enterprise hardware

A used Dell PowerEdge R740 with basic specifications costs about $5,000 USD. After upgrades and maintenance and changes to be certified for Mayan EDMS that would come up to about $8,000 USD. Since this is used equipment and OEM warranty has probably expired, we would need to support the hardware for a few years.

To make a profit, be able to support Mayan EDMS and have margin for unforeseen support, warranty issues, replacement parts for say 4 years, we would need to sell that equipment at about $75,000 USD.

From experience, when presented such a price level the primary concern is that the hardware is not new, missing the point that the price covers hardware, warranty, parts, and software support. It is a hard sell.

To lower the price we could go back 1 or even 2 generations to the R720. These can be found at about $200-$400. But after the necessary upgrades to make them usable, sellable, and worth the performance per watt, can still reach $3,000 or up to $5,000 if you go for all SAS SSD enterprise storage. You need to populate all 26 bays since cost/benefit of SFF SSD storage caps at 800GB per drive. Above that the price per GB goes up exponentially.

Even at this best case scenario of a rare find at $0.10 per GB, brand new, it could cost $2,300 USD to populate the entire chassis. This for equipment from 2012.

Usable space ranges from 8.8TB to 16TB.

For an enterprise environment uploading 500,000 documents a day into Mayan EDMS that won’t do.

The solution is to have a separate enterprise storage solution like a SAN. At that point we and the customer are better off with them purchasing or using their compute cluster on a SAN and we just handle software and operations, which is already our core offering.

Off lease enterprise equipment is great to own. Our entire fleet is almost exclusively composed of ThinkPads, Lenovo hardware, and Dell servers, JBODs. But in this sector there is no comparison between the price point of owning and selling.

Reselling new enterprise hardware

Mid tier R740 is $9,500. A properly setup one would hover at about $20,000. The R740 is not the latest offering.

A decent LFF R750 goes for $68,000.

You need OEM business accounts to get the reasonable prices. These are not cheap, take time, and come with many strings attached. Even so availability is not guaranteed. In more than one instance a vendors have withheld sell of (or delivery of paid) a solution because another partner was involved in a similar project in the same general area. You lose almost all control of the sale process, hardware, margins are thin, your sales team is making money for somebody else.

Selling custom appliances

This the lesser of all evils. Which is why this is the route most free open source business like NetGate (pfSense), 45 drives, and iXsystems (TrueNAS) use. It has the downside that you now need almost two companies: one for hardware and one for software. There is also a lot of research and development involved.

Other downsides are that hardware in this category tends to be under powered and lack features that are standard (and expected) in the enterprise: ECC memory, SAS backplanes, IPMI, fleet management, redundant power supplies.

We have tried this route twice before, might do so in the future depending on market tendencies or if a custom hardware vendor steps up to join us.

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I apologize that you are upset because we did not provide you with a free server, but we do not typically offer complimentary items in our business.

At 45Drives and Protocase, we prioritize our business, our clients and our reputation.

Please reconsider and retract your statements, or we will be compelled to pursue legal action.

We have not asked 45Drives or Protocase for sponsorship. We have not even emailed for any reason.

The last such request we have done was in 2017 for engineering samples of a single board computer because the company that made the boards asked us to make Mayan EDMS available in their app store. So it was even for their benefit.

We purchase all the equipment we own.

The post does not contain disparaging or non factual statements regarding 45Drives or Protocase.

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You celebrate getting 800GB drives for $400 like an achievement. I think you got royally screwed.

Just get a fully decked Synology ( and you are set to go. Don’t like their drives, just pop in anything you get online. Much easier to find drives for Synology than for a decade old server. Synology just works.



You celebrate getting 800GB drives for $400 like an achievement. I think you got royally screwed.

$441 / 5 = $88.2 shipped.

A 500GB Samsung EVO 870 costs almost the same for less capacity and there is no comparison in terms of durability or performance.


98K/88K random IOPS, 560MB/s and 530MB/s read and write speeds

vs 400K/200K random IOPS, 2100MB/s and 2050 MB/s read and write speeds

Enterprise SAS drive are a different architecture than consumer or even prosumer SATA. They are literally built different.


You can install enterprise SAS drives on the extra slots of the “XD” chassis variant. These slots are on top of the power supplies. These drives withstand temperatures that would kill SATA drives after a few days.



In terms on longevity, this is one example of a production drive:


10K HDD, 1.19 petabytes read and 43TB written over 5.6 years, no defects. Still usable and performant way past its warranty and expected lifetime.

Enterprise SAS and consumer SATA are two worlds apart.

NAS vs server

Just get a fully decked Synology ( and you are set to go.


The price is comparable to a maxed out PowerEdge. The NAS has more storage but with RaidZ2 the usable space goes down to 30TB of SATA storage vs the PowerEdge 16TB of enterprise SAS. The NAS only has a 4 core Celeron CPU vs 20 cores. While not officially supported, these servers can use the “L” CPU variant which consumes less than half the power of a regular version (


In terms of RAM, 8GB vs 768GB ECC LRDIMMs. A good portion of the reads served from this server are from memory.

Networking and other

On networking the PowerEdge also comes on top 4x1Gbe vs 2x1Gbe + 2x10Gbe. Add the double redundant power supplies which support power factor correction, IPMI, full height PCI and that’s the reason while the NAS might cost less, the PowerEdge for our use case brings more value. The same unit starts as a compute node and over time is demoted to file server with still several years worth of use.

Parts compatibility

I don’t have experience with Synology but some NAS vendors have adopted a business model similar to inkjet printer, they make their profit from drives not the NAS. Additionally they also employ hardware tactics similar to Apple. That’s why they are now publishing drive compatibility lists. The NAS will issue a persistent warning if an unsupported drive is in use. Drive compatibility is not the same across models of the same vendor.

Video on the topic by SpaceRexWill (

Comparing NAS and enterprise servers is like comparing apples and oranges. For our use case off-lease enterprise servers offer the most competitive price and the value is not even comparable.

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